Module: Assets and environment
Chemicals and safety data sheets
A chemical register that knows what you hold, where it is, how it is classified and whether the safety data sheet you are relying on is still current.
What it does
A register of what you actually hold
Every chemical product with its code, name, manufacturer and CAS number, classified with its signal word and hazard pictograms. Classification is shown with words as well as symbols, so it reads correctly on a screen, in print and for anyone who cannot rely on colour.
Safety data sheets kept as versions
Record each sheet with the date the supplier issued it and the supplier version. The sheet it replaces is kept, so at any point in the past you can show which sheet you were relying on. Store the file itself or a link to the supplier copy.
Sheets that tell you when they are past it
Set how long a supplier sheet stays acceptable. Five years is the starting point, because the model work health and safety regulations require a sheet to be reviewed at least that often. Each sheet then reads as current, due soon or overdue, and shortening the period re-dates the whole register at once.
Adding a chemical without retyping it
Look a product up by CAS number in the public chemical databases, or have an uploaded supplier sheet read for you. Nothing is saved until a person checks the result and confirms it, and your organisation can switch outside lookups off altogether.
Inventory by location
Record what is held where, in what container, in what quantity, and whether it is in stock, in use, quarantined or disposed of. Expiry dates and movements are kept on the stock entry, and a minimum quantity can be set so an alert is raised when the amount on hand drops to or below it.
Storage compatibility rules
Say which hazard classes may be stored together, which must be separated and which must never meet. The rules warn at the point somebody records stock, which is when the decision about where to put it is actually being made.
Exposure and monitoring
Record an exposure assessment for each task that involves the chemical, with the route, the people exposed and the next review date, and generate its assessment document. Air monitoring programmes link to the chemical, and a result over the exposure standard raises the health monitoring duty for the people exposed.
Quantities against threshold
For chemicals with a regulatory quantity threshold, see how close each location is to it from active stock alone, classified as safe, approaching or over, with quarantined and disposed quantities left out.
How it fits with the rest
The chemical register is the starting point for the duties that follow from what you store and use. An exposure assessment produces an assessment document that can be kept with your controlled records. An air monitoring result above the exposure standard raises health monitoring for the people who were exposed, rather than leaving that connection to be noticed by somebody reading a laboratory report.
Inventory is held against the same locations, projects and business units as the rest of the platform, so what is stored where is answered from the same structure that answers who works there. A sheet that falls behind your review period raises the duty to get a current one, and that duty appears in the same place as every other obligation your organisation is carrying.
Where a chemical you looked up came from a public database, the register records that it did, so the provenance of your classification is never a guess. Reading one of your own supplier sheets with assistance is a separate choice your organisation makes once, and it is off unless you turn it on.
Ready-made content
The register, the safety data sheet history, inventory, compatibility rules and exposure assessments all work from the first day. Hazardous chemical packs are available for every Australian state and territory, the Commonwealth, New Zealand and the United Kingdom, each rule citing the legislation behind it, so the duties that come with holding regulated chemicals are switched on rather than written from scratch.
Hazard classes, container types, units and the review period for supplier sheets are all yours to set, and the compatibility matrix starts empty so that every rule in it is one your organisation decided on. Your own team can change any of this, or ask us to set it up with you.
Change it if you need to
Every module comes ready to use. If your organisation records something differently, your own team can adjust the forms, fields and workflow, or ask us to do it with you. Nothing here requires a development project.
Works alongside
See chemicals and safety data sheets running on your own processes.
Bring one of your own forms or procedures to the demonstration. We set the module up the way you work and show it end to end.